Document Imaging

Document Imaging is one of the most powerful and advanced methods of managing, storing and retrieving paper records. Once paper or microfilm documents are converted to digital images, they are accessible via individual workstations, networks or through the Internet. This eliminates slow, labor-intensive retrieval tasks and cumbersome paper based storage. Since employees spend less time processing paper, more time can be spent on customer service, which will lead to greater customer satisfaction. Increased productivity will reduce costs and increase profits for your company. This is particularly true in an accounting environment when you want to collect your receivables faster. Many organizations have customers that make numerous requests for documentation before they pay an invoice. Imaging enables you to e-mail or fax the information from your computer without ever having to touch a single piece of paper. The benefits go on and on and on. Do you know how much paper is really costing you?

• 90% of corporate memory exists on paper
  
  
• 90% of pages that are handled in the office are merely shuffled
  
  
• 50% of a Professional's time is spent looking for information and only 5-15% reading information
  
  
• 7.5% of all documents are lost and 3% of the remainder are misfiled
  
  
• It costs $25,000 to fill and $2,000 to maintain an average 4 drawer filing cabinet
  
  
• Companies spend $220 in labor to reproduce a lost document, $120 in labor to find a misfiled document, and $20 in labor to file a document
  
  
• 4 trillion paper documents are in the US alone, growing at a rate of 22% per year
  
  
• The average document is copied 19 times

Source: Coopers & Lybrand

With document imaging, multiple users may access files at the same time as long as the administrator authorizes them. Confidentiality is assured when document specific security is enabled. In the event of a disaster, you can rapidly resume business because of inexpensive CD's that can be created and stored at multiple locations, each CD holding tens of thousands of documents. If your system is Web-based, the server may be hundreds or thousands of miles away and can be backed up to other servers. Midwest Micro Imaging strives to produce competitive, cost effective imaging solutions from a basic CD archive to work flow. Imaging does not have to be the costly, complicated endeavor that many people perceive it to be. We can scan documents to any file format, including TIFF, JPEG, PDF, CAL and more. Microsoft Word, Word Perfect and PDF formats are available after Optical Character Recognition. Our top of the line OCR software preserves formats and produces accurate text to search and edit. If you have an existing imaging system, you can outsource the scanning and indexing portion to us and save even further on labor cost. back file conversion is our specialty. Enjoy the benefits of imaging and leave the "heavy lifting" of conversion to us.

Request a quote and let us know how competitive you think we are!